Free Contingency Plan Templates (Excel / Word / PDF) (2024)

A contingency plan template is always a part of good strategies in case the original plan backfires. In some cases, you require a contingency plan example when the original plan may not be as successful as you expect.

What is a contingency plan?

A contingency plan is the step taken by an organization when an unexpected situation or event occurs. A contingency plan example may be positive but more often than not, it mostly refers to negative events.

With the help of contingency plan template, you can make sure that there’s always a continuity in the business. For various potential threats, many of the bigger business organizations have sets of business contingency plan templates.

In comparison to crisis management, you can consider a contingency plan as a proactive approach. This plan makes sure that you’re always prepared for any eventuality. Contrarily, when the eventuality occurs, a plan for crisis management enables you to control the response.

In risk project management, using a contingency plan example:

A contingency plan template responds to a negative event. This may affect or tarnish the reputation of an organization or its financial standing. However, a business contingency plan template in the business isn’t always negative. There are also some cases of positive contingency plans too.

You should also bear in mind that the contingency planning process is a proactive strategy. A contingency plan accounts for any disruptive events to make sure that if and when such events should occur, the company is always prepared.

Usually, they are part of the risk management department and project managers. They should know that the plan is simply an outline. However, there comes a time when the project may extend beyond this. This indicates that if the manager deems, he can be more prepared to make changes in the plan so that it would be more effective.

How to make your contingency plan?

Here are the steps to follow while making one for your company;

Analyze your resources and prioritize them

Throughout the organization, do research. This way, you can determine then prioritize the integral resources in your organization.

Determine the most important risks

To the researched resources, you just have to identify any potential threats. You can meet with executives and employees in order to get more a holistic picture of how events can affect your resources. Bring with you a consultant or a specialist in the identification of risks in order to be more precise.

Create a contingency plan template

It is suggested to start with the threats you consider high priority, although, you may come up with plans for each of the risks individually. This reflects the ones that have a high likelihood of occurring and have the most important impacts. You may begin working toward coming up with plans as time goes by for the lower-priority risks.

In addition, when you are making plans for identified risks, begin asking yourself about the steps to take. That way, the organization can go back to normal operations. Take into account factors such as employee activity, timelines, staff responsibilities, and more. Then, you can create a plan for each of the risks on the basis of these.

Share the plans

You have to ensure that all employees and stakeholders have access to every plan when you have accomplished them and when they had approved. You may make use of a mobile application for this essential step.

Maintain the plans

You should ensure that you reflect the changes in your business contingency plan template when the organization undergoes changes. There is also requirement to rehearse the plan with stakeholders on daily basis.

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Conclusion:

In conclusion, a contingency plan template is for the risks that you can determine. It isn’t for unknown or unidentified risks. The project management always have to consider several entry points for a contingency plan example.